People living in homes in the top council band will be asked to help the community  after plans to ask Band H homeowners to voluntarily pay into a council-run charity were approved. Waverley Borough Council’s executive committee launched the drive in the hope of encouraging people to support community projects.

Though a “voluntary tax” is a contradiction in terms, is it a good idea for Epsom and Ewell Borough Council? Plenty of H band properties in the Borough and plenty of urgent causes for the Council to support locally? Let us know your views. Epsom and Ewell Times.

The Voluntary Council Tax Initiative is based on a similar scheme running in Westminster Council which brings in an additional £300,000 each year to the London borough. Council’s have to provide certain services by law but community projects such as leisure centres, parks, mobility buses and homeless schemes are considered to fall outside that bracket and are under increased pressure from budget cutbacks.

Waverley Borough Council hopes the new voluntary scheme will help save deeply important resident services and will now ask Band H rate payers first, if they back the idea, and second, for input into which community groups to support. The money, the council made clear, is not for potholes or street lighting.

Councillor Tony Fairclough, deputy leader of the council, said that Westminster talked about support for the homeless and that any money Waverley raised would likely follow suit. He added: “The first and most important thing is that this will be a voluntary scheme and indeed that is one of the key points of the consultation.

“It will invite residents of Band H properties to make a voluntary contribution to local projects or the provision of local services. We will consult with the residents of those Band H properties to ascertain whether they are minded to support this scheme and assuming that they are, which type of projects or services should be supported by the revenues generated from it.

“This is a concept that has proved to be very successful in Westminster and in many ways, in my opinion, it actually addresses a slight flaw in government policy, namely that council tax bands are probably a bit too limited. Going out and speaking to Band H homeowners, this is an ideal opportunity for us to, on a voluntary basis, secure revenue for the sort of projects that this council is minded to do.”

The smallest homes, those in Band A, pay about £1,500 a year in council tax, while those in the very largest homes (Band H) pay between £4,500 to £4,900. The criteria was set in 1991 and has not been updated since, leading to some to criticise the system as being regressive in nature. Councillors during the meeting on Wednesday, September 3 suggested the voluntary contribution could help redress any imbalance.

Westminster has used the money to fund youth services, tackling rough sleeping and helping those who were lonely and isolated, Cllr Liz Townsend, portfolio holder for planning said. She added: “We’re all hearing about the black hole in Government, the £22billion black hole, so we are fairly pessimistic about the amount of money that local government perhaps will attract from central government. So we do have to be innovative in the ways we raise additional funds for discretionary services.”

Cllr Kika Mirylees said: “People must realise that if they are putting this money in, it’s not going to go to potholes and things like that. It will go to the benefit of the community. It’s not going to be there for your trees or hedges to be trimmed. It’s really there to benefit people who are in need of support and it’s much more to do with homelessness, because it would be nice for the people to have a home who don’t have one.”

Image: Jacob Jordaens – Rich man giving to the poor.

Safety work to repair crumbled concrete and rusted steel reinforcements at the Swan Car Park in Leatherhead could cost a council more than £200,000.

Mole Valley District Council is set to approve the repair work after its emergency budget passed through its extraordinary scrutiny committee.

The car park is fully owned and operated by the council with all revenue going straight into its coffers. The flip side is that it is also responsible for 100 per cent of the maintenance costs.

The work will be carried out over a three-year period, which the council hopes will prevent anything more significant from developing.

It has set aside £116,496 for the first year, £49,745 in year two and  £50,910 for the final year of the project for a total of £217,151. 

The meeting heard from cabinet member Councillor Keira Vyvyan-Robinson, who said that in 2022 the council carried out a five-year maintenance report that warned of the need to “monitor concrete and rebar (reinforced steel) ” within the car park – and remedy any failings. 

For financial reasons the council decided not to go ahead with any work but the situation earlier this year “had deteriorated.”

She said: “It’s not a health and safety issue at the moment however it is important that the works are remedied  in order that they don’t deteriorate any further.”

The majority of the project’s budget is expected to be used “primarily in relation to the concrete frame and repairs to concrete which has crumbled.” Cllr Vyvyan-Robinson added.

A final decision on whether to proceed will be made by the council’s cabinet committee on July 17 2024.

Officers told the meeting how surveyors had been monitoring the car park “visually” and that its condition has since stabilised.

The repairs, the council hopes, would eliminate the need for regular observations. 

Asked if there was a risk of concrete falling off the walls, and onto people or their cars, officers replied that there wasn’t an “immediate risk but the longer they leave it the greater that risk becomes”.

Work will be scheduled to avoid the busiest times of the year and be done piecemeal to limit impact on people parking and minimise any revenue losses for the council. 

_{Image: Swan shopping centre car park in Leatherhead (Google)}

Surrey County Council (SCC) has been ordered to pay out £1,500 by the social care ombudsman for a ‘service failure’ in defaulting its legal duty to provide SEND transport to and from school. The local authority is already predicted an overspend of £7.3m on SEND school transport for its 2024-25 annual budget.

A family has received £1,500 after Surrey County Council (SCC) failed to provide a child with complex medical needs school transport adding pressure to the family. The boy missed 27 days of education as well as special needs provision, causing his mother and the wider family “avoidable” distress.

The provider suspended the child’s transport after no longer feeling able to meet the boy’s change in medical needs, on June 15, 2023. The boy waited for his school transport to pick him up the next morning but it did not arrive to collect him. It was not until lunchtime until the travel provider informed the Council that it had suspended its service.

SCC speedily offered the mum a travel allowance while it explored longer term solutions but she felt ‘pressured’ into taking  this as she did not have the time to recruit carers. The travel allowance is a more cost-effective option than managed transport services.

Report documents detail the “avoidable distress, frustration and inconvenience” that the child’s transport withdrawal caused his family. The social ombudsman said “the council did exactly what we would expect in the circumstances it found itself in” and it now has contracts with two ambulance-style providers able to transport children with complex medical needs.

A SCC spokesperson said it would not comment on individual cases and “although the report does recognise that we put appropriate mitigations in place, we accept the findings from the Ombudsman report and sincerely apologise for any distress caused”.

They added: “We know how important it is for children and young people to have access to their education setting, however a lack of suitable providers has meant that some children who require specialist provision for high and/or complex medical needs have had to wait longer for appropriate arrangements than we would like. In these circumstances we always work actively with families to find a solution and offer measures such as personal travel allowances in the interim.”

The ombudsman demanded the council pay his mother £1,000 in recognition of his missed education and SEN provision during the period he had no transport to school, plus £500 for the ‘avoidable distress’ it caused her and her family.

An overspend of £7.3m, all based on home to school transport, is already predicted one month into SCC’s new budget for 2024-25. In 2023, SCC saw an overspend of £12m on SEND transport, with nearly a third of the transport costs being to independent schools outside of Surrey.

Rising demand, more travel days and anticipated increase in the number of children who need transport have contributed to a pressurised budget. SCC said it is reviewing all discretionary travel arrangements, tightening applications and is actively promoting personal travel allowance to manage costs.

A SCC spokesperson added: “We have seen a 64% increase in education, health and care needs assessment requests across Surrey since 2020, which has naturally had a knock on effect with a year on year increase in demand for Home to School Travel Assistance (HTSTA) as many children and young people with an education, health and care plan require HTSTA. This has resulted in a predicted overspend for this service.”

_{Image: Credit: Arriva436 CC BY-SA 2.0}

Fines paid out by Surrey County Council for repeatedly failing children and young people topped half a million pounds in the past year – more than doubling its previous worst level. The council paid £540,611.59 in the last year to families who raised complaints through the children and social care watchdog. 

It is an increase of £281,880,  or 109 per cent, on 2023’s figure – when the council said it was “working hard to improve services”. Part of the “notable increase” is due to a change in guidance from the Ombudsman, which encourages local authorities to provide financial remedies earlier, as well as on an ongoing basis for delays to education, health and care (EHC) plans.

The council said it has cut its backlog of delayed care plans and is approaching the national norm.

Opposition members said ombudsman complaints and fines were just the tip of the iceberg and the trauma caused to families has long-lasting effects.

Dr Julia Katherine, Surrey County Council’s interim director of education and lifelong learning said: “We are working hard to reduce spend on fines, which we know is higher than it should be.” She added: “However, we recognise that delays in issuing EHC plans have also contributed to missed provision and subsequent fines, and we apologise for any distress caused to the children and families affected. 

“As timeliness improves, provision will be put in place within normal service delivery rather than retrospectively through remedies and we naturally expect fines to fall in line with this. We have seen a 64 per cent increase in EHC needs assessment requests across Surrey since 2020, at a time of a national shortage of educational psychologists, and this has naturally had an impact.”

Dr Katherine said the council had prioritised how it was addressing timelines and had reduced the number of delayed EHC plan requests from 1,658 in October 2023 to about 100 by the end of May 2024 –  and is on track to eliminate the backlog altogether. 

She said: “This should ultimately result in improved timeliness of assessments, putting Surrey in line with national levels, from June 2024, and in turn an improved experience for families and a reduction in the need for financial remedies. We are resolute in our ambition to continue to improve services and outcomes for children and young people with additional needs and disabilities so that they are happy, healthy, safe and confident about their future.”

According to the council’s own figures, £107,102.50 was paid in “symbolic financial remedies” in recognition of the “distress and anxiety and time and trouble taken in pursuing” complaints,  an increase of £19,656.85 (11 per cent) when compared to the previous 12 months. 

The council paid £255,318 because of problems in its education services, including a single payout of £12,900 which included missed education and delay. There were also two one-off payments of £12,486 and £12,400 for loss of education provision and delay. Children’s social care shortcomings cost £74,441  with  £43,245 to one family to acknowledge financial support errors. The figures were released ahead of the June 5 meeting of its Audit and Governance committee. 

Councillor Catherine Powell, leader of the residents group at Surrey County Council, said  “I’m sad but it doesn’t surprise me. The half a million is devastating for the families,  it’s devastating that its money not being spent on services, but it’s all the other families that are not even able to take it to that point. To go through to the ombudsman, you kind of have to have money behind you and there are an awful lot of people who don’t and they just end up sitting in the system.”

She added: “Once you’ve traumatised a child you don’t untraumatise them, they learn to live with it and that’s where the long-term mental health issue can. “The parents of these children are under extreme strain. If we don’t support the parents in the right way, we are actually creating long term health issues for the parents as well because they are burnt out and unable to cope. I hear it’s a very isolating experience.

“If you have a child not in school regularly there are lots of things you can’t do,  you can’t work and you have to support the child in an intense day-to-day way. It’s very hard.”

Cllr Powell added (the council) has “put money into educational psychologists and the service believes it will get the backlog down but the reality is not just that,  but the support we provide along the way.”

Missed education provision meant the council had to reimburse parents £222,657 in symbolic financial payments to recognise each month missed. These are payments the council should be spending to meet assessed needs irrespective of a complaint being made. 

In the past year, Surrey County Council recorded a total of 1,661 complaints in its children, families and lifelong learning service – down from 1,771 the previous year. 

Only a “very small number of complaints” escalate to the Local Government and Social Care Ombudsman, the council said, with the vast majority successfully resolved and responded to by the local authority.

Cllr Will Forster, leader of the Liberal Democrat Group said: “We have highlighted Surrey County Council’s awful record of protecting vulnerable young people before. All too often the Ombudsman has found the county council wanting. This is an awful way to spend taxpayers’ money, and on lawyers fees fighting these judgements. The cases that come to the ombudsman area only when parents have fought and pushed through the system to get to this point. There will be so many more failures that carers and young people aren’t able to complain about.”

A decades-long council tax battle has been won netting residents of a retirement village up to £9,000 each after it was ruled all 113 people there had been in the wrong rate band. Their victory means the former Band E and D homes have now been reclassified and moved down one level to Band D and C – with the rebate backdating back to 1993.

Those who have live at the Oaklands Park retirement village in Redhill, built in 1989, will also be saving about £500 a year going forward at the former B and E homes. Marilyn Rodd, described as a “force of nature”, chairs the Oaklands Park Residents Association, and it was her refusal to give up that ultimately won the day. She said: “We’re just in disbelief really. It was a complete turnaround we didn’t expect it, we didn’t expect it to go back that far, its a huge result for income-limited pensioners, £500 a year in your council tax for couples. It’s disbelief and absolute joy  and everyone is thrilled. There is happiness at Oaklands  Park.”

The Redhill retirement village features 113 one or two-bed flats, bungalows, and houses. They were originally sold as top-of-the-range homes because, at the time, the concept of  a retirement village was unusual. Their prices soon came crashing down as people sold and moved on – before finding their natural market value at significantly less than originally priced.

Four years after they were built the Government introduced Council Tax – where people are charged  based on the value of their property. The Valuation Office Agency, responsible for setting council tax bands, looked at the prices the homes were originally sold, and their high bands have remained.

That ruling, which residents have been fighting against ever since, has meant the retirement community has been paying Band E and D rates for their small flats, bungalows and houses for years when they should not have been.

Mrs Rodd said: “We did it as a collective. It shows the power of banding together. It took a lot of research to understand how it works. It was doggedness and a lot of research and most of all it was getting everybody working together.”

From the start, they had the support of their MP and local council. Mrs Rodd said: “People move down from bigger houses  and are shocked to find out its still band E. Every time someone moves in they query it. But we haven’t taken no as an answer.” She added: “The big difference was – they would compare the houses individually within the estate and say ‘your house is in the same band as your neighbour’.
“We had to get them to look outside the estate.”

She added: “We are very grateful to the VOA and the council that they’ve decided to correct this long standing anomaly or injustice. It’s nobody’s fault as such it’s just the system.”

Councillor Jonathan Essex (Redhill East, Green) told the Local Democracy Reporting Service: “This lady took up the challenge, pulled together a comparison of properties to show the homes were out of line. It was submitted and lost, but then it was challenged and she needed to get every single resident on board,  no mean feat. Then we finally heard back.

“This lady was a force of nature, it was her determination and persistence that made it all happen and it was a pleasure to support her. This gives people hope.”

A Reigate and Banstead Borough Council spokesperson said: “While the setting of Council Tax bands, and any associated appeals, are the remit of the Valuation Office Agency of HM Revenue & Customs, we are responsible for collecting Council Tax. We want people to pay the right amount and, where refunds are necessary, we aim to refund taxpayers as quickly as possible.”  

The VOA said it could not comment on individual cases but that it works “extremely hard to ensure that all domestic properties are banded correctly” for Council Tax purposes. They added: “If a taxpayer thinks their band is wrong, they are able to contact us to submit a formal or informal challenge.”

The annual Grant Thornton Auditor’s Report on the workings of Epsom and Ewell Borough Council has delivered a positive assessment of its performance across financial sustainability, governance, and value for money, despite acknowledging the ongoing challenges the Council faces. The report was formally presented and noted at the Council meeting of 14th May.

Financial Sustainability: The report highlights that the Council operates in a challenging financial environment with prudent short and medium-term planning. While financial stability remains dependent on continual savings plans, the forecast indicates a need to deliver approximately £1.4 million in savings by 2027/28. The auditors emphasized the importance of finding alternatives to using reserves to manage budget gaps, noting no significant weaknesses in financial sustainability arrangements.

Governance: The Council’s governance structure was praised for maintaining appropriate arrangements and compliance policies. An updated Risk Management Strategy and adherence to CIPFA’s Good Governance Framework were noted as strengths. However, the auditors recommended prioritizing the completion of management actions and reviewing the composition of the Audit & Scrutiny Committee to potentially include independent members.

Value for Money: The Council’s efforts to ensure economy, efficiency, and effectiveness were aligned with delivering value for money. Recommendations were made to develop a partnership governance framework and to address underperformance in processing minor planning applications, despite improvements seen in 2023.

Overall, the audit reflects positively on the Council’s operations, suggesting continued disciplined financial management and strategic governance enhancements.

The four key recommendations in more detail and the responses of EEBC management:

Grant Thornton Recommendation 1: Timely Internal Audits.

The auditors suggested that internal audits focusing on financial controls should be completed before the end of the financial year to aid the Head of Internal Audit in forming their opinion.

EEBC Management Response: Acknowledging the importance of timely audits, management noted past challenges due to staff turnover and long-term sickness, which have now been resolved. With a fully resourced team, management is confident in meeting the audit schedule, with progress monitored by both the Strategic Leadership Team and the Audit & Scrutiny Committee.

Grant Thornton Recommendation 2: Monitoring Framework for Audit Actions

The council was advised to develop a framework to monitor management actions identified in internal audit reports, ensuring these are completed by the agreed due dates to enhance clarity and accountability.

EEBC Management Response: Management emphasized that a robust monitoring framework is already in place, with the Business Assurance team logging all actions and requiring quarterly updates from Heads of Service. Additionally, new performance management software has been procured to further improve monitoring capabilities.

Grant Thornton Recommendation 3: Audit & Scrutiny Committee Composition

Auditors recommended reviewing the composition of the Audit & Scrutiny Committee to exclude Strategy & Resources members for independence and considering the appointment of independent members.

EEBC Management Response: Management revealed that a review of the committee’s operations is already planned following a Corporate Peer Challenge in March 2024. The audit recommendation will be considered during this review in consultation with relevant members.

Grant Thornton Recommendation 4: Partnership Governance Framework

To enhance partnership working, the council was advised to develop a governance framework to guide and evaluate the success and effectiveness of these collaborations.

EEBC Management Response: Management expressed a commitment to positive partnership working, acknowledging recognition from the recent Corporate Peer Challenge. This recommendation will be considered in conjunction with the Action Plan resulting from the Peer Challenge.

Surrey residents can now apply for cash grants to improve their local area through the Your Councillor Community Fund. Last year the Fund supported over 380 community projects via Surrey County Councillors, totalling £404,330.  

This community fund is flexibly designed to help with costs that can range from purchasing sports equipment for local clubs, to the creation of websites, providing financial support to community groups and projects that improve the quality of life in for residents in Surrey. 

Each year, Surrey County Council’s 81 councillors each allocate £5,000 of funding within their local communities. With their deep understanding of the needs and priorities of their communities they can ensure that the funding is targeted to areas where it is most needed and where it can make the biggest impact. It can be used across a variety of projects that help promote the social, economic and environmental wellbeing of their communities. 

Surrey County Council Deputy Leader and Cabinet Member for Customer and Communities Denise Turner-Stewart said: “As a council we are committed to working together with communities to improve the lives of people living or working in Surrey. The Your Councillor Community Fund is a great example of how even a small amount of funding can make a big difference in the communities we serve. These initiatives can help to deliver such things as sports for fitness, places to come together, providing facilities that help improve health and wellbeing and in other cases an improved pride in their local areas. 

“It embodies our commitment to empowering local residents to have a say and make a real difference in their own communities. By supporting initiatives driven by the passion and dedication of our residents, we aim to create vibrant, inclusive communities where everyone thrives”. 

The Your Councillor Community Fund is open now and closes in January 2025. 

To apply for money from this year’s Your Councillor Community Fund you should contact your Epsom and Ewell Councillor. They are:

Epsom Town & Downs  Steven McCormick Epsom Town & Downs Residents Association Steven.McCormick@surreycc.gov.uk

Epsom West  Bernie Muir Epsom West Conservative  bernie.muir@surreycc.gov.uk

Ewell  John Beckett Ewell Residents Association  john.beckett@surreycc.gov.uk

Ewell Court, Auriol & Cuddington  Eber Kington Ewell Court, Auriol & Cuddington Residents Association  Eber.Kington@surreycc.gov.uk

More information can be found here Your Councillor Community Fund – Surrey County Council (surreycc.gov.uk). 

Examples of projects funded last year include:  

£1,493 to help make Spelthorne cleaner and greener by providing group litter picking equipment which can be loaned out to encourage individuals, groups and schools to adopt an area for regular picking and to take a pride in their local environment. 

£2,000 towards equipment for the 2023 Shepperton Village Fair, including banners, sail flags, display board and cashless payment devices. 

£700 towards replacing a 25-year-old table tennis table used by Leatherhead U3A Table Tennis Group, helping to keep members physically and socially active. 

£1,000 towards new uniforms for Godalming Youth Band. The new polo shirts and hoodies are more suitable for events all year round and will be loaned out, much like the instruments, to help keep music-making as accessible as possible. 

As well as Your Councillor Community Funding, there is also funding available via Your Fund Surrey for small and large community projects. Visit www.surreycc.gov.uk/yourfund to find out more. 

_{Image: Left to right – County Councillors McCormick, Muir, Beckett and Kington} 

Inspectors have been sent to Spelthorne Borough Council as concern grows over its ability to deal with its extreme debt and borrowing. The Department for Levelling Up, Housing and Communities (DLUHC)  has been working with the borough since May 2022 and now the Secretary of State has weighed in over the “authority’s extremely high levels of debt and borrowing”. 

A letter to Spelthorne Borough Council’s chief executive, confirming the department’s decision to appoint Lesley Seary to carry out a formal inspection of the council over its capital risk was published on Wednesday, May 8.

It read: “As of March 31 2023, Spelthorne’s debt was £1.096 billion, which was 87.1 times the council’s core spending power and 52.4 times its total service expenditure.”

The average borough council has a debt to spending ratio of 5.65.

A July review of the borough’s finances also found the council needed “expert independent support” to assist with its “immediate and ongoing financial challenges” and required help to mitigate its risk as well as improve its governance and decision-making culture.

It comes just four months after another Surrey authority, Runnymede Borough Council was served a notice over its finances, and a year after Woking Borough Council declared itself bankrupt.

Concerns over the council’s finances date back to a 2017/18 report from accountants KPMG  – published in November 2022. It highlighted concerns over the council’s investments and set out the auditor’s view that Spelthorne Borough Council had  acted unlawfully in borrowing and then purchasing three properties.

The Secretary of State has given certain directions to Lesley Seary’s inspection. First, she will examine concerns over the council’s governance and scrutiny, with particular attention to its financial arrangements and decision making. She is also looking into the council’s ability to carry out its new housing strategy, as well as the impact its investment portfolio has had on service delivery.

The inspector, who will have right-of-access to all council  premises and documents, will then report her findings to the Secretary of State by August 30. The council has also been told it cannot destroy any documentation or records.

The letter was sent as part of a best value directive from DLUHC. As part of the process the council must publish its response, together with the letters on its website.

The statement from Spelthorne Borough Council read: “Over a year ago, the Department for Levelling Up, Housing & Communities (DLUHC) asked the professional body for public sector finance, the Chartered Institute of Public Finance and Accountancy (CIPFA), to review Spelthorne Borough Council’s investment portfolio and borrowing position. 

“The authority has now received a letter from the department advising that they have appointed an independent inspector to undertake a review of Spelthorne Borough Council to seek assurance that the Council complying with its Best Value Duty.

“The Secretary of State decided to commission this inspection to provide him with direct, independent assurance that the council has ‘arrangements to secure continuous improvement in the way in which its functions are exercised, with regard to economy, efficiency and effectiveness.’ 

“The government letter outlines concerns around debt relative to size of the Council’s budget and governance whilst acknowledging that Spelthorne Borough Council has engaged constructively with the Department since 2022 and already taken action to mitigate risk.

“DLUHC has appointed Lesley Seary as Lead Inspector, who is independent of government, and has asked her to report her findings to the Secretary of State by 30 August 2024.”

Leader of Spelthorne Borough Council, Councillor Joanne Sexton welcomed the review and would work with the inspector and her team.

She said: “This administration has taken many decisive and positive steps since the May 2023 election including instigating a full external independent review of our commercial property portfolio. Additionally, we have reduced future borrowing requirements by nearly £200m and are pursuing alternative ways to deliver more affordable housing. We will continue to work with DLUHC in an open and transparent way and look forward to receiving the findings of the report.”

“The rental income received from our commercial property portfolio more than covers the financing costs and provides a significant contribution to support council services, additionally there is a reserve to cover possible income variation in future years.”

Spelthorne’s neediest lose out on housing

‘Crisis point’ in local government funding

Relative relief about Epsom and Ewell’s debt?

_{Leader of Spelthorne Borough Council, Ashford East councillor Joanne Sexton, at the council building in Knowle Green, Staines. Credit: Emily Coady-Stemp}

Weak governance and poor scrutiny at Guildford Borough Council created a ‘quick fix culture’ that allowed potentially millions of pounds to be defrauded from the public purse while vulnerable housing tenants suffered, a new report has found.

The council has apologised unreservedly and pledged to adopt every recommendation – of which there are more than 70 –  after a Society of Local Authority Chief Executives (SOLACE) review found its practices posed a serious risk to residents.

The report, released on Tuesday May 7, covered how the culture at the council created an environment where housing budgets were able to skyrocket and pushed the authority towards bankruptcy.

It covers a general overview of the stages that lead to an arrest, two council staff members being suspended, and five agency workers having their contracts terminated.

In February 2022, the council agreed to invest a total of £24.5m to bring its housing stock up to standard and a three-year contract with a value of £5.4m was agreed for testing and inspection. In less than three years that ballooned to £18.9m spent –  a £13.5m overspend.

There was an increase in complaints concerning repairs and enhancements from tenants, the review found. This happened while the Housing Surveyor Team was vacant and had no permanent surveyors. 

The report read: “This lack of in-house expertise and capacity meant that the council often didn’t inspect and check work and were reliant upon agency staff. There was also incompleteness of data which compounded matters.” It added: “After making initial enquiries, it came to light that there was concern regarding risk to the council and the following matters were raised:

That work may have been ordered when it wasn’t necessary. *That work may have been ordered, invoiced and paid for when it was not completed at all or *Not to a satisfactory standard. *That duplicate invoices may have been submitted and paid for the same work. *That works may have been ordered and undertaken that were not the responsibility of the council.

This triggered a criminal investigation in August 2023 resulting in the suspension of two employees and five agency workers having their contracts terminated.

Whistleblowers first raised the alarm in September 2022 but it was not until 2023 that serious action into how housing budgets of about £5.4m a year had ballooned to more than £17m.

The initial investigation was conducted by Reigate and Banstead Borough Council’s anti-fraud unit before being handed over to the South East Regional Organised Crime Unit of the Police.

The council then ordered a series of reviews, with the results published late on Tuesday, May 7 – although the allegations of potential fraud were outside the review’s scope.

Despite that shortcoming, the review did find there was serious failure to follow due process in the procurement and management of housing maintenance contacts.

The council has now published an in-depth improvement plan, with more than 70 recommendations, to address every finding from the two reports, and, it says, to ensure it provides services that residents and businesses can be proud of.

Leader of the Council, Councillor Julia McShane, said: ‘The people of Guildford deserve better from their council and for that we give a heartfelt apology and a commitment to put right the long-standing issues which we have uncovered. We have invited scrutiny and embrace accountability and will not rest until we have a resilient, well managed council of which we can all be proud.’

Deputy leader, Cllr Tom Hunt, said: ‘We apologise unreservedly to the residents and taxpayers of Guildford. The SOLACE reports identify serious issues around the council’s governance, operations, and controls. This is unacceptable. We are utterly determined to root out every problem and to put matters right. The people of Guildford deserve nothing less.’

Pedro Wrobel, chief executive of Guildford and Waverley Borough Councils, said: “‘I recognise everything that the SOLACE reports identify, and accept all the findings in full. This is not okay, and I came here to deal with it. Over the past two and half months, we have been developing a comprehensive Improvement Plan to address the issues at Guildford Borough Council. It addresses every recommendation from these reports and goes further.

“I am delighted with the appointment of the Independent Assurance Panel. It is critical that we make everything open and transparent. We are here to do the right thing, not the easy thing. I am determined to ensure the council is sustainable, delivers excellent value for money, and provides services that our residents and businesses can be proud of.

“We will not do this alone. I look forward to working with partners and our communities and businesses to make Guildford a brilliant place to live, work and do business.”

A police investigation and an employment investigation carried out by an external law firm are continuing, the council said.

The Local Democracy Reporting Service has read through the  documents with this being the first of several stories to be written about the findings.

Further stories will look in greater detail at the steps the council is taking, the impact of the merger with Waverley Borough Council and the views of the community and residents.

Related reports:

Police probe abuse of public funds

Good money goes after bad

Staff at Surrey County Council are voting on whether to go on strike after receiving a revised pay offer which union bosses say is not good enough.

Union chiefs representing workers, including teachers and firefighters, have described the ballot as one of the most important in the branch’s history and that it was time to make a stand against low pay.

The ballot papers were sent out to staff on May 7 and run until June 4 – when staff will decide whether to accept the council’s revised offer or support the walk out.

Surrey County Council leader, Councillor Tim Oliver (Conservative) said it was important the authority “lived within its means” and that the offer was final. He said the council remained committed to getting the matter resolved so staff could receive pay increases as soon as possible. 

Surrey Pay comprises pay bands PS1/2 to PS14 and pay bands for senior managers PS15 to Chief Executive. The council’s original offer of between £1,124 to £1,682 for grades PS3-PS9, was overwhelmingly rejected. Unions had been asking for a £3,500 increase across the board.

In March, workers warned the local authority of a potential walkout after a “record number” of people backed strike action – unless there was a significantly improved pay offer. The council came back and is now offering a £1,800 increase to all staff on PS6 and below, unions have said. Those on between PS7 and PS10 are still on the old deals. Sick pay will return to six months full pay and six months half pay, double its current levels.

Lead negotiator Paul Couchman has said this shows the council can be moved. He said: “This is going to be one of the most important votes in our UNISON branch history. The council has already shown that we can move them. We believe we can get a better, fairer, offer if we get a result in this ballot. 

“Last year we were just 40 votes short of reaching the legal minimum of 50 per cent of members voting. This is the year we make a stand.”

Earlier this year a consultative online ballot was held with 53 per cent  of members responding, 87 per cent of whom voted to reject the offer and 91 per cent saying they would support strike action if there wasn’t a significantly improved offer.

The Strike Committee felt the council has not moved far enough and has moved to a full postal legal strike ballot. The two general trade unions representing employees said members were being left behind – both national pay awards as well as most other local councils. 

According to the unions about a thirds of Surrey staff are paid below a ‘minimum standard of income’, based on research provided by the Joseph Rowntree Foundation.

The revised offer would see the lowest hourly rate of pay would be £12.04, higher than both the Real Living Wage and Statutory National Living Wage.

Unison is asking its members to reject the offer.

It comes as, last February, there was a “catastrophic” Surrey payroll glitch that left workers unable to pay mortgages or afford food for their children “We really do deserve better,” a statement from Unison read.

Tim Oliver, Leader of Surrey County Council: “We have made a revised improved final offer and remain committed to getting the matter resolved so that our staff can receive their pay increase as soon as possible. However it’s imperative that the offer is within our means.

“The council is not immune to the challenges of the current economic landscape, rising costs and inflation pressures, and we must ensure we remain in a position to deliver vital public services and protect our most vulnerable in our communities throughout.”

Related reports:

Surrey County Council workers to strike?

County CEO’s pay rise triggering strikes?

Epsom & Ewell Borough Council is inviting community groups and organisations to bid for neighbourhood funds raised by the Community Infrastructure Levy (CIL), to deliver projects that will support new development and benefit Epsom & Ewell residents across the borough. Bidding opens on 7 May for six weeks, closing on 18 June.

The CIL raises funds from developers in recognition that new development creates pressure on local infrastructure. It is spent on the provision, improvement, replacement, operation, or maintenance of local infrastructure. Epsom & Ewell Borough Council has invested more than £210,000 from the 2022/23 Neighbourhood CIL Fund in community infrastructure projects including:

• Replacing playground equipment in Rosebery Park and Alexandra Recreation Ground
• Repairing pathways in Nonsuch Park to ensure they are safe and accessible
• Upcoming works to support biodiversity and improve visitor experience, including an additional new bench, at Stamford Green Pond.

Councillor Steven McCormick, (RA Woodcote and Langley) Chair of the Licensing and Planning Policy Committee, said “I strongly urge local community groups and organisations to take this opportunity to bid for funds for community projects and initiatives that can improve quality of life for residents in Epsom & Ewell.

The Neighbourhood Community Infrastructure Levy Fund offers us the chance to deliver projects that have a real impact on our communities, for example enhancing access to the countryside, improving accessibility and facilities in our parks and open spaces, improving health and safety for example by installing public water fountains, and more.”

The bidding process is designed to be as clear as possible. Information on the process can be found in section 6 of the CIL Spending Protocol.

Bids will be shortlisted using the criteria set out in section 7 of the CIL Spending Protocol.  Shortlisted bids will be presented to the Licensing and Planning Policy Committee for approval and, for any spend over £50,000, then to the Strategy and Resources Committee.

_{Image: Rosebery Park – children’s recreation area. Google}

On the eve of the Surrey Police and Crime Commissioner election, candidates are locked in a battle of ideas over funding allocations and the strategic direction of law enforcement in the county.

Independent candidate Alex Coley, former barrister Paul Kennedy of the Liberal Democrat Party, and Kate Chinn representing the Labour Party have all weighed in on the key issues facing Surrey’s police force and incumbent Commissioner Lisa Townsend for the Conservative Party responds.

Alex Coley, (Residents Association Councillor on Epsom and Ewell Borough Council for Ruxley Ward) a vocal critic of current spending practices, has campaigned on the issue of financial management within the force. “Over the past six weeks Surrey has been my treadmill, six weeks of walking and talking to residents all over this county,” Mr Coley stated. He emphasized concerns raised by residents about the allocation of resources, particularly in light of a significant underspend by the Police and Crime Commissioner (PCC) office. “The number one question from residents has been: ‘how are you going to pay for more police?’” Coley highlighted, pointing to unutilized funds that he argues should be directed towards bolstering the police force.

Furthermore, Mr Coley raised eyebrows with his critique of what he termed “casino politics in policing,” alluding to financial dealings between the PCC and Surrey County Council. “I don’t think residents want a PCC acting like an investment bank that dabbles in the gilt markets, backed by your council tax,” he asserted, painting a picture of fiscal irresponsibility that he vows to rectify if elected. Full statement HERE.

In contrast, Paul Kennedy of the Liberal Democrat Party takes a different approach, drawing on his legal and financial background to advocate for prudent fiscal management. “The challenge of funding more community policing requires professional discipline, not simplistic solutions,” Kennedy remarked. With experience as a barrister and an accountant, Kennedy positioned himself as a candidate with the expertise necessary to navigate the complex financial landscape of law enforcement.

Mr Kennedy defended the current funding structure of Surrey Police, stressing the importance of maintaining a buffer to address cash flow fluctuations. “Temporary surpluses can’t just be run down as some have suggested,” he cautioned, echoing sentiments of fiscal conservatism that have resonated with some voters. Full statement HERE.

Meanwhile, Kate Chinn (Epsom and Ewell Borough Councillor for Court Ward) of the Labour Party emphasized the human aspect of policing, focusing on recruitment and retention as key priorities. “Of course the budget needs scrutiny and increasing, but as Alex Coley identifies it is ensuring enough officers are recruited and retained that is the real priority,” Ms Chinn argued. She outlined a series of measures aimed at bolstering recruitment and supporting existing officers, including streamlining the recruitment process and providing adequate mental health resources.

Ms Chinn’s vision for policing centred on valuing and supporting front-line officers, with a pledge to advocate for fair pay and long-term investment in law enforcement. “A Labour government would ensure police pay recognizes the value of the work our officers do and commit to long-term investment,” she asserted, positioning herself as a champion of the men and women who serve on the front-lines of policing. Full statement HERE.

As the candidates make their final pitches to voters, the future direction of policing in Surrey hangs in the balance. With each candidate offering a distinct vision for the role of the Police and Crime Commissioner, residents face a critical decision that will shape the county’s law enforcement priorities for years to come.

A response from Conservative candidate and current Police and Crime Commissioner, Lisa Townsend, was awaited at the time of going to press and just came in minutes after…….

Lisa Townsend refutes Mr Coley’s claims: “There is no loan to Surrey County Council. The £43m is the amount of cash held at the 31/8/23. This represents reserves of about £30m as well as cash held due to the timing of council tax receipts, grants, payments out, etc. Rather than holding all our cash in a single bank we pool it on an overnight basis with SCC who add it to their spare cash and invest it in overnight money market deposits with many banks. This reduces the risk as this pooled money is spread over a larger number of institutions than if we were to do this alone, and it also reduces the cost of management.”

In respect of underspending the Commissioner points out the small underspend in proportion to the total budget and how it arose from a higher staff vacancy rate than expected. Full statement HERE.

Surrey County Council’s soon to be in post Chief Executive and current Wiltshire Council’s CEO has insisted that an email he sent to staff in November 2022, which was recently judged unlawful, was to correct a GMB (General, Municipal and Boilermakers) Union lie.

Terrence Herbert, who is preparing to leave his Chief Executive role to transfer to Surrey County Council, has gone on the record to speak about the events surrounding the case.

GMB, the union for Wiltshire Council staff, claims the email intended to deter its traffic wardens from voting for industrial action. The vote was part of a long-running dispute in which Wiltshire Council is seeking to remove contractual out-of-hours pay enhancement.

Written by Mr Herbert, the email claimed that GMB’s representation of the proposals as a “10% pay cut” was “really misleading”, and urged staff to “consider carefully” whether further strikes would support a resolution.

Bristol Employment Tribunal ruled that the correspondence broke industrial relations law.

The leader of the council, Richard Clewer, has reported that £21,395 was spent on defending the case.

Wiltshire Council is currently seeking legal advice as to whether there are grounds to appeal the decision.

Mr Herbert said: “We entered into all of our negotiations in good faith and professionally, with all three of our recognised unions – UNISON, Unite and the GMB. Unfortunately, from the outset, GMB’s behaviour and actions were in sharp contrast to that of UNISON and Unite, and they seemed to have set their course not to agree.”

He described the pay policies which Wiltshire Council is seeking to change as “historical” and “no longer fit for purpose.” Mr Herbert said it was “very hard to justify” – to residents and staff who do not receive the same entitlement – policies that amounts to “£800,000 per year in extra payments.”

He noted: “The only other way that you can make those savings are through redundancies and the position that I took from the outset, and it’s one that I stand by now and do not regret, is that I didn’t want to make people redundant.” He added: “There are considerably more requirements on local government than there were before, but there isn’t the money. Therefore, we have to make savings.”

Following negotiations, the council offered a four-year pay protection for concerned staff, which was accepted by UNISON and Unite the Union, but rejected by GMB.

Regarding his email, Mr Terence said: “There had been a number of announcements or media statements made by GMB in the run up to another ballot. In those statements, they had said that we had reneged on a promise to offer lifetime pay protection. We were very clear that that was a lie, that we had never offered lifetime pay protection.”

Referencing his staff, he also said: “I didn’t intend for them to feel threatened, I intended for them to be informed. I genuinely believed that what I was doing was informing my staff.

“Whenever you see an organisation like GMB openly misrepresenting what has happened, you think that there is a duty for you to correct the record, and that’s what I was doing.”

Reflecting on the impact of the case, Mr Herbert concluded: “It is stressful, it takes a personal toll, but at the end of the day, I go home and try to switch off. But the personal attacks, which then lead to offensive comments, as a direct result of inflammatory, incorrect statements that have been made by supposedly professional organisations, that takes a toll.”

When approached for comment, a spokesperson for GMB said: “The findings of the tribunal are clear that his arguments are unconvincing. For him to attack the findings of the tribunal is disingenuous and I’m sure residents of Wiltshire will find it equally concerning.”

Jessica Moriarty

Related reports:

New Chief Executive for County

County CEO’s pay rise triggering strikes?

_{Image credit: Wiltshire Council}

Councils in Surrey are holding nearly £1.5million in overpaid tax that can be claimed back. People who moved to a different borough after paying their tax are supposed to be sent a closing bill. If an account is in credit, overpayments are refunded.

When this is not possible, for example if the council does not have a resident’s forwarding address, the overpaid cash can sit in a pot until a claim is made – or the residents return to the borough.

In Surrey, that figure is a combined £1,493,722.12 for eight of the 11 councils. As for the others (Elmbridge, Tandridge and Epsom and Ewell) their figures remain unclear.

The three most common reasons for overpayments are when someone moves out of their house and has already paid, changes to a property’s tax band, or when residents forget to cancel standing orders when they move.

The two biggest stockpiles are held by Guildford and Spelthorne Borough Councils, and account for more than £600,000. This is according to data released under Freedom on Information to Money Saving Expert.

Tax not claimed back can be written off by a council – to balance the cost of bad debts – however Guildford Borough Council said it reinstates the money if a resident comes forward to claim the credit.

Guildford Borough Council told the Local Reporting Democracy Service it has refunded 12,793 people on both closed and open accounts with a total value of £4.4 million, since April 2021. It says nearly a third of these were refunded through MyGuildford online accounts.

A spokesperson for Guildford Borough Council said: “It’s important that we are provided with a forwarding address so we can send closing bills or retrospective bill changes.

“If a refund is not claimed, the money will remain on the account until the resident claims it or becomes liable for council tax in our borough again.” They added: “To be transparent, we roll over overpaid council tax every year. If other councils have already written off credits, their credit value will be reduced.”

Guildford council added that they don’t have a specific deadline for claiming overpaid council tax. But to avoid fraudulent claims, they ask residents to provide proof of the overpayment. The older the claim, the more proof is needed.

A spokesperson for Spelthorne Borough Council said: “Tax refunds occur for a number of reasons, for example if a resident has moved from the borough or they have paid a bill in advance and Spelthorne Borough Council proactively issues any council tax refunds which are due.

“Where accounts are in credits, statements are sent with refund application to the last known address, if we hold bank details refunds are refunded directly back to the bank account that they were paid from. Where accounts are constantly paying in credit, copy bills are sent to prompt a response from the payer to claim the overpayment back.

“Residents can keep track of their council tax bill by registering for the self-service customer portal online or call the team on 01784 451499.”

Elmbridge Borough Council, which did not respond to the FOI, said it refunds overpaid council tax if a resident’s account is in credit and does not owe any other amounts of tax.

People who move within the borough will usually have credits from their previous address transferred across, while those leaving the area can arrange a refund.

[Nationwide the London Borough of Newham holds the highest of £9,539,750 and Surrey’s Runnymede fourth lowest of £5,777.]

Contact your local authority for specific advice on claiming it back, as this is likely to differ.